Work Study Step 3

Step 3: How to get paid.

Guidelines for Submitting Acceptable Time Cards & Federal Work-Study Payroll Schedule  

Please be aware of the following:

1. Electronic Time Cards should be submitted to the Financial Aid office via email at fws@ncc.edu on the Wednesday following the end of a pay period in order for the student to be paid during the current pay cycle. Incomplete or late time cards received after the deadline may cause a delay in payment to the student.
2. Any student working more than 5 ½ hours consecutively must take an unpaid 30 minute break. Regulations require that 30 minutes be deducted whether or not the student has actually taken the break if hours exceed 5 ½ hours.
3. Any changes to a time card must be initialed by the authorized supervisor.
4. Supervisors should notify the Financial Aid Office in the event a student no longer works for them.
5. Students cannot work beyond the amount of hours as stated on the Federal Work-Study Employment Authorization Form per pay period.
6. Students cannot work during scheduled class time even if the class is canceled or let out early.
7. All departments must have a “work place sign in sheet” for each pay period. Federal Work-Study students are expected to sign in and out on the days they work. This sign-in sheet must be kept on file by the department and made available upon request from the Financial Aid Office.
8. Federal Work-Study students and supervisors should check their NCC email regularly, as this is now the main source of communication for all concerned.